Wisconsin and Minnesota wage statement and information returns must be electronically filed if you have 10 or more wage statements (W-2s) or 10 or more information returns (1099-MISC). These forms can be submitted directly through QuickBooks.

Electronic filing of Wisconsin W-2 forms are supported using the standard payroll forms feature within QuickBooks. Through File Forms, click on WI State W-2s – WI State W-2 Worksheet (E-file Only).

Minnesota State W-2s can be filed via uploading a spreadsheet prepared by QuickBooks. In the Other Activities area of File Forms, click E-File State W-2. Click Continue and the wizard will walk you through creating the spreadsheet that you can then save as a .txt or .csv file and upload via Simple File.

QuickBooks will also upload your 1099 Forms for a fee. When you prepare 1099 Forms within QuickBooks, the final step in the wizard is to choose a filing method. To e-file the forms, click Go to 1099 E-File Service. This will prompt you to sign up with TAX1099.com, Intuit’s Preferred Partner. The fees start at $2.90 per form.

The State of Wisconsin also requires that boxes 16 (state tax withheld) and 17 (state/payer’s state no.) be completed on Form 1099-MISC. At this time, QuickBooks forms do not allow data entry in these two boxes. If you use the QuickBooks 1099 E-File service, QuickBooks will pay the $10 penalty for you. You will need to start a refund process and provide your information along with a copy of the penalty notice. If you print and mail the forms, you can handwrite the information into the boxes.

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Debbie Denny
Debbie Denny
I joined the Green Bay, WI office of Hawkins Ash CPAs in 2008. I am a Tax Manager and Advanced Certified QuickBooks ProAdvisor. I have been certified in QuickBooks for more than 16 years. I specialize in software consulting and training, small business accounting and tax preparation. I am also experienced in Sage 50 software.

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